Items discussed were the issues with the ponds. The board voted and approved hiring Backyard Depot to remove the debris from the south pond. Both ponds will be treated for growth. The board also reviewed several bids for the entrance project then voted and approved SKH Homes to be the contractor. The board is also discussing hiring a new HOA Management Group to manage certain portions of our HOA. This issue was left open for future discussion at our next meeting.
July 2009-Annual Meeting
The Annual Meeting was held at Saint Andrew’s United Methodist Church on July 14, 2009. Clyde Stoycoff resigned as President. Danny Barker And Kim Losornio were up for re-election. Danny resigned and Kim will be serving another term. The following were newly elected members and the positions they will hold on the board.
Kris Oakes – President
Jerry Smith – Vice President
Kimberly Losornio – Secretary
Brian Dugan – Treasurer
Don Hudson – Officer
The next item of business to come before the meeting was the appointment of a Nominating Committee. Upon motion, made seconded and carried, the following persons were appointed to the Nominating Committee.
Kris Oakes
Kimberly Losornio
Brian Dugan
Next meeting August 10, 2009
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April 2009
This month’s meeting included discussions on our taxes, projects and the annual meeting. Phil Ford of Waters & Seigfried CPA was hired to complete our taxes. We defined the current purpose of our HOA which is to develop the infastructure of our neighborhood. Once this is complete we would like to lower our dues and redefine our purpose to just maintaining our neighborhood. In order to complete the basic infastructure we need to get the gates installed and the entrances completed. Landscaping is also needed in a few areas of the subdivision.
We discussed hosting the annual HOA meeting in July and our plans to discuss this year’s projects. Two board members terms will expire in July those members are Kim Losornio and Danny Barker. We will be seeking canidates to fill those positions.
We have begun to obtain bids on the entrance project and hopefully will be ready to make a decision on a contractor at the next meeting which will be held June 08.
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February 2009
This month’s meeting discussions included, a decision on a CPA to handle the taxes for the HOA, the repair of a couple of the street lights that have been damaged by winds and the repair of the stop sign at the north entrance. We also decided to require two signatures on any check written over 500.00. The next meeting will be in April. Our 2009 HOA dues are coming in and we will be creating a 2009 budget in the near future. The HOA board members will be obtaining bids from contractors to develop our subdivison entrances. The major project for 2009 will be the subdivison entrances.
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December 2008 Meeting
Issues discussed in this month’s meeting were taxes, insurance, billing for 2008 dues and future projects. The board decided to hire a CPA to handle the association’s taxes for 2008. We voted to renew another year with the existing insurance policy. The 2008 dues will be mailed in January and due March 01. The next project on the agenda is the entrances. There is a tentative plan for this project. We will begin to get estimates on this from contractors.
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Meeting October 2008
The Board Members have decided to assign the following members to term lengths according the by laws of The Gates of Heritage Hills.
President- Clyde Stoycoff- 3 year term ending July 2010
Tresurer- Kris Oakes- 3 year term ending July 2010
Secretary- Kim Losornio- 2 year term ending July 2009
Officer- Don Hudson- 2 year term ending July 2010
Officer- Dan Barker- 1 year term ending July 2009
In addition to term length determinations we discussed updating paperwork and designated assignments for upcoming projects. Next project to be completed is the entrances.
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August 2008 Meeting
The board of directors has reinstated Danny Barker to the board. Also, Don Hudson has joined the HOA board. We decided to reduce the HOA board meetings to every other month with the next meeting being in October. We also approved the pond treatment project and hired a company to complete the project. There will be fountains installed in the ponds in the very near future.
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July 2008 General Meeting
The General Meeting was held and our completed projects and future projects were announced. Our completed projects were the street lights and signs. Our future projects are the ponds, the gates and fencing along Clubhouse Drive. The HOA would also like to see a park go into the neighborhood sometime in the future.
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April 2008
Issues addressed in this meeting were establishing a PO Box for the HOA and the lighting project details were voted on by the officers. A June 2, 2008 date was approved for the General Meeting.
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March 2008
Issues addressed in this meeting were we voted to no longer use HOA Management. The officers will take on the responsibilites that were handled through HOA Management. We hired a lawn service to mow the common areas in the neighborhood. We decided to host a General Meeting in June 2008.
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